Purchasing and invoicing

Electronic invoices

Suppliers are requested to issue electronic invoices in order to comply with Nordea’s requirements. Compliance with these requirements ensures suppliers payment on time and Nordea efficient invoice handling. Thus, electronic invoicing is the preferred option for sending invoices to Nordea.

If e‐invoicing is not possible despite best efforts from both Nordea and the suppliers, the alternative is an online portal solution. In Visma Proceedo Supplier Portal supplier types invoicing details into an online interface to Nordea’s invoicing system. Please contact Nordea via the contact form to receive further instructions.

E-commerce

E-Commerce in Nordea refers to the requirements for electronic purchasing and invoicing. Both areas need to be set up efficiently in order for Nordea and our suppliers to achieve the benefits.

Invoice format and content play a vital part for complying with Nordea E-commerce requirements. Suppliers must also be able to specify which technical format they will use for the data communication. As part of the supplier on‐boarding, Nordea will test the integration and expects suppliers to support the testing.

Invoice requirements

All invoicing at Nordea takes place electronically. Suppliers must not send invoices directly to the ordering unit in Nordea.

Invoices must contain a number of details to allow Nordea to pay our bills on time and secure that they can go directly through the invoice process.

Invoice which does not meet Nordea’s requirements may have an impact on delays in invoice processing or even cause an invoice rejection.

Nordea requirements for invoices:

If required information is not provided, the invoice may be rejected. If so, Nordea will expect a new corrected invoice from the supplier. Issue date and due date for the new invoice must be altered to reflect the revised date of submission.

Please note that Nordea may have some specific additional requirements to invoicing. However, this will be communicated to the specific suppliers directly, to reach a common understanding of the invoice process.

Invoice addresses

Online invoicing is the preferred option for sending invoices to Nordea. All invoices should be sent to our accounting unit directly, not by the person who has ordered the goods or services. Below you can find invoicing addresses and e-invoicing numbers.

 

Nordea invoicing addresses for each country

Please note that invoices for other Nordea subsidiaries must be sent to them directly. Invoices to subsidiaries need to follow the requirements mentioned above and possible subsidiary specific requirements. All requests and inquiries must be directed to the relevant contacts within the Nordea subsidiary which can be found on their web sites.

Any wrongly issued invoices will require credit notes and new invoices with correct addresses, this can cause delays in payments. Thus, please contact us, if you cannot find the correct e‐invoice address,

Contact us

Nordea Bank Abp has authorized Transparent Solutions B.V. to perform an audit of the accounts payable operations of Nordea Bank Abp and its affiliates. For the purpose of this audit, Transparent Solutions B.V. will requests invoices statements to multiple Nordea suppliers.

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